Important Information To Tell Your Event Planner

Hosting an event for your corporation or organization can be a stressful and overwhelming task, especially if it’s for a large group of people. You might be hesitant to hire a local corporate event planner for help because you have a strict vision in mind and want everything to be perfect. However, relinquishing control to an experienced event planner might be the best decision you can make. It saves you time and energy and you still have a marvelous event. Here are some important things that you should tell your event coordinator during the planning stages:


The first and most important thing to tell your event planner is the budget for your event. If it’s a small or intimate event, you might have a tighter budget than if you were hosting a large company-wide Christmas or New Years party. Each event has its own budget, and it’s important to mention that right away.

Your Vision and Ideas

Your event planner will always want to honor your vision and ideas for the event. If anything, they are there to offer some guidance and additional ideas that might pair well with yours that you hadn’t thought of. They are experienced and have put on many events before, so they will have knowledge that you might not have on ways to make the event go off without a hitch. They can help you narrow down your ideas, and make them come to life.

Location and Date

If you have a location in mind, it’s important to mention that to your event organizer. They will need to get familiar with the space and come up with plans to transform it into exactly what you want. If you don’t have a location in mind, your event organizer will be able to help you decide on the perfect location for your event.

Amount Of Guests

Having a general idea of how many guests you are expecting is another important thing to tell your event planner. They will need to know how many gift bags, seats, tables, food, drinks, etc. to ensure your event has enough for everyone. How many guests you are having, will also affect the location of your event. You don’t want a space that feels cramped or too small. You want everyone to be able to move around comfortably and ensure there is enough seating or space for all guests.

These are just a few important details that need to be communicated to your event planner sooner rather than later. These details will be the starting point for designing and successfully delivering your event, no matter the size.

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